Rynex Campus School ERP – Complete 20-Module Operations Guide

RYNEX CAMPUS ERP • SCHOOL ADMINISTRATOR FUNCTIONAL FLOW GUIDE

Rynex Campus School ERP — End-to-End Operations Manual

This enterprise guide explains how a school administrator configures and runs every major module in Rynex Campus — from academic setup and admissions through fees, exams, transport, store, Finance ERP and mobile app publishing.

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School AdminPrincipalAccountantRole-Based StaffMulti-Tenant ERP

32+Admin module groups

11Staff role types

4Mobile app personas

1Unified data backbone

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ORIGINAL PDF GUIDE • COMPLETE CONTENT COVERAGE

School Administrator Functional Flow Guide

Document purpose: This enterprise guide explains how a school administrator configures and runs every major module in Rynex Campus—from academic setup and admissions through fees, exams, transport, school store, Finance ERP and mobile app publishing.

Confidential guide information presented for authorized school personnel and Rynex Campus implementation teams.

AudienceSchool Admin (Type 1)Principal, Accountant and staff with enabled admin menus

Guide VersionVersion 1.0Generated 13 Jul 2026, 10:44 PM IST

Coverage20 Operational SectionsPlus Appendix A — Quick Route Reference

Platform ModelMulti-Tenant School ERPPer-school branding, menus, sessions, subscription and isolated data scope

01 • Executive Summary

One multi-tenant ERP with isolated school data and unified operations

Rynex Campus is a multi-tenant school ERP: each school operates in an isolated data scope (school_unique_id) with its own branding, menus, sessions and subscription.

1Login & DashboardDashboard

2Review KPIsFees, attendance, leaves

3Operate ModulesAdmission, fees, exams…

4CommunicateNotice, SMS, email

5ReportsReports Dashboard

Key principle: Configure master data first (session → classes → subjects → fees groups), then run daily transactions (attendance, homework, collection), then close the cycle (exams, promotion, reports).

02 • Platform Architecture & Roles

How admin actions reach students, parents, teachers and drivers

1Web Admin PanelMasters, transactions, reports

2School DatabaseStudents, fees, attendance, transport and store orders — scoped per school

3Mobile AppsStudent · Parent · Teacher · Driver — API + push notifications

4Parent / Student PortalsWeb portals for fees, homework and report cards

Type	Role	Dashboard	Typical responsibilities
1	Admin	Dashboard	Full school control, settings, menu permissions, subscription
4	Accountant	Accountant Dashboard	Fees setup & collection, office accounting, Finance ERP
7	Principal	Principal Dashboard	Leadership oversight, reports, approvals
8/9	Vice Principal	Vice Principal Dashboard	Delegated admin operations
2	Staff	Staff Dashboard	Admission, HR, inventory (menu-dependent)
5	Teacher	Teacher Dashboard	Attendance, homework, marks (limited admin)
6	Librarian	Library Dashboard	Library, store, awards
10	Transport Mgmt	Transport Dashboard	Fleet operations, driver coordination
11	Hostel Ops	Hostel Operations Dashboard	Hostel daily operations

Dynamic menus: Sidebar items come from Role Menu Permissions (Role Menu Permissions). If a module is missing, enable it for the role or contact superadmin.

03 • Getting Started

First-time setup before admitting students or collecting fees

1School SettingsSchool Settings

2Active SessionAcademic Session Settings

3Classes & SectionsClasses & Sections

4Menu PermissionsRole Menu Permissions

5Fee StructureFee Management

#	Task	Module / Screen	Outcome
1	Upload logo, address, contact	School Settings	Branding on receipts, ID cards, app
2	Set active academic session	Academic Session Settings	Admission year, promotion, reports
3	Configure mail / SMS / WhatsApp	Email, SMS & WhatsApp Settings	Automated communication
4	Enable Razorpay (optional)	School Settings (Razorpay section)	Online fee payments
5	Assign menus per role	Role Menu Permissions	Staff see correct modules
6	Review subscription	Subscription Management	Member limits, renewal

04 • Academic Year & Structure

Configure classes, subjects, teachers, timetable and session progression

1ClassesClasses & Sections

2SubjectsSubject Management

3Assign to Classassign-subject-to-class

4Assign Teachersassign-subject-to-teacher

5TimetableTimetable Management

Function	Admin path	Mobile impact
Class timetable	Class Timetable	Student/Parent/Teacher app timetable
Teacher schedule	Teacher Schedule	Teacher app timetable
Syllabus upload	Syllabus Management	Student/Parent syllabus module
Class teacher	Class Teacher Assignment	Teacher dashboard class list
Session promotion	Student Promotion	Rolls students to next class/year
Transfer certificate	Transfer Certificate	PDF for leaving students

05 • Admission Lifecycle

The complete journey from prospect to enrolled, fee-ready student

1InquiryInquiry Form

2Follow-upInquiry Follow-up

3AdmissionAdmission Form

4Fee AllocationStudent Fee Allocation

5Transport / HostelStudent action panel

Detailed admission workflow

Capture inquiry — Parent visits or calls; staff records the inquiry using the Inquiry Form.
Pipeline management — Track status (new, contacted, converted) in the Inquiry Follow-up.
Create admission — Enter student demographics, class, section and category through the Admission Form. System creates student + parent login credentials.
Bulk import — Use Bulk Student Import for Excel-based batch admission.
Allocate fees — Assign fee groups via Fee Group Allocation or per-student Student Fee Allocation.
Optional services — Assign transport route/vehicle or hostel room from student action panel.
ID card — Generate at ID Card Generator.

Member limit: Admission is blocked if the school subscription student cap is reached. Renew or upgrade at Subscription Management.

06 • Student Management

Search, edit, control accounts and open a complete student action panel

Action	Module / Screen
Search & filter all students	Student Directory
Edit profile & documents	Student Profile Editor
360° action panel (fees, transport, docs)	Student Action Panel
Parent accounts	Parent Accounts
Deactivate logins	Login Access Control
Marksheet / report card	Marksheet & Report Card

07 • Attendance & Daily Operations

Class-wise student attendance and employee punch workflows

1Select Classtake-attendance

2Mark P/A/Lattendance sheet

3Savesave-attendance-sheet

4ReportsStudent Attendance Report

Who	Web Module	Mobile
Student attendance	Student Attendance	Teacher app: take-student-attendance API
Employee attendance	Employee Attendance	Teacher punch in/out API

08 • Homework, Notice & Communication

Publish academic updates and communicate across portal and mobile apps

1Create HW / NoticeHomework or Notice Board

2PublishSave & active

3Push to AppAPI sync

4Bulk SMS / EmailCommunication Center

Module	Module / Screen	App visibility
Homework	Homework Management & Evaluation	Student & Parent homework lists
Notice board	Notice Board	All portal apps
Email compose	Email Composer	Email delivery log
SMS / WhatsApp	SMS & WhatsApp Composer	Message log
Events & holidays	Events & Holiday Calendar	Calendar in mobile app

09 • Exam Cycle & Report Cards

Configure terms, schedules, marks, report cards and parent updates

1Exam TermsExam Terms

2ScheduleExam Schedule

3Mark EntryMarks Entry

4Report Carddownload-report-card

5Notify Parentssend-exam-update

10 • Fees Setup & Collection

Configure fee structures first, then run daily collection and due follow-up

Phase A — Setup (before collection)

1Fee TypesFee Management

2Fee Groupsfees-group

3Fine Rulesfine-list

4Allocatefees-group-allocation

Phase B — Collection (daily)

1Search StudentFee Collection

2CollectCollect Fees

3Receipt PDFsinglepayment-pdf

4Due Follow-updue-pay-fees

Screen	Module / Screen	Notes
Payment history / invoice	Payment History	Full fee breakdown per student
All payments	All Payments	Installment history
Online payment	Student/Parent portal + Razorpay	Webhook auto-posts receipt
Fee reports	Fee Reports	Due, fine, monthly, receipts

Only Admin (1) and Accountant (4) can collect fees at counter.

11 • Office Accounting & Finance ERP

Daily cash-book operations plus compliance and financial statements

Layer	Purpose	Configuration Area
Office Accounting	Daily cash book — deposits, expenses, vouchers	Office Accounting
Finance ERP	Compliance & statements — GST, TDS, P&L, balance sheet	GST & Finance

1Record Txndeposites/expenses

2GST / TDSGST & Finance

3StatementsP&L, Balance Sheet

4Audit TrailFinance Audit Trail

12 • Human Resource, Leave & Payroll

Employee records, departments, leave, salary templates and payroll

1Add Employeeemployee/create

2Dept / Designationdepartment-view

3Leave ApplyLeave Management

4Salary Templatetemplate-salary-index

5Pay Salarypay-salary

13 • Transport & Fleet Operations

Route, vehicle, student allocation, fuel, maintenance, GPS and compliance

1RoutesTransport Management

2VehiclesVehicle Management

3AssignVehicle Assignment

4Student Maptransport-allocation-report

5Ops: Fuel / GPSFuel Logs

Operations submodule	Module / Screen	Driver mobile
Fuel logs	Fuel Logs	Driver submits fuel entries
Maintenance	Vehicle Maintenance	Driver maintenance requests
GPS replay	GPS Tracking	Parent Bus GPS in app
Compliance	insurance, pollution, license	Renewal tracking

14 • Hostel Management

Hostel master, rooms, allocation and daily operations

1Hostel Masterhostel-master-index

2Room Masterroom-master-index

3Allocatehostel-allocations

4Daily Opsmess, gate-pass, visitors

15 • Library & School Store

Issue/return workflows plus parent-facing school store and inventory sync

Library flow

Categories → Books → Requests → Issue/Return

Library Management

Store flow

Products → Online catalog → Parent orders → Fulfill

School Store

1Add Productsuniforms/books

2Sync CatalogStore Catalog Sync

3Parent OrdersStore Orders

4InventoryInventory Items

16 • Awards, Events & Multi-Language

Publish student achievements, events and translated interfaces

Module	Admin Module	Published to
Awards & achievements	Awards & Achievements (certificates, sports, academic)	Parent/Student mobile — student-awards API
Events calendar	Events Calendar	All apps — upcoming events
Multi-language	Language Settings + translations	Web UI + mobile app-translations API

17 • Inventory & Stock

Full ERP inventory and simplified stock with school store synchronization

Parallel modules: Inventory (full ERP inventory) and Simplified Stock (simplified stock). School Store syncs with inventory for unified stock.

1CategoryInventory Category Lists

2ItemsInventory Items

3Stock InInventory Item Stocks

4IssueInventory Issue Items

18 • Reports & Analytics Hub

Operational, academic, financial and HR reporting in one hub

Category	Available Reports
Fees	Payment, Due & Fine Reports
Students	Student & Admission Reports
Attendance	student-attendance-report, employee-attendance-report
Finance	revenue-report, expense-report, voucher-report
HR	leave-report, employee-payrole-report

19 • Mobile App Ecosystem

Admin Configure → API → Mobile Consume

Admin configures	Mobile App Feature	User
Timetable, syllabus	Timetable & Syllabus in Mobile App	Student, Parent
Attendance saved	Attendance in Mobile App, parent attendance report	Student, Parent
Fees allocated & collected	Fee Details & Online Payment	Student, Parent
Homework published	Homework in Mobile App	Student, Parent
Store catalog & orders	Store Catalog & Orders in Mobile App	Student, Parent
Awards published	Student Awards in Mobile App	Student, Parent
Vehicle GPS tracks	Vehicle GPS in Parent App	Parent
Notices & events	Notices & Events in Mobile App	All roles
Mobile menus	Role-based Mobile Menus	Per role app

20 • Integrations & Security

Communication, payments, school isolation and least-privilege permissions

Integration	Configuration	Purpose
Email (SMTP)	Email Settings	Receipts, notices, birthday wishes
SMS gateway	SMS Settings	Bulk SMS, OTP (teachers)
WhatsApp	WhatsApp Settings	Notifications, report sharing
Razorpay	Payment Gateway Settings	Online fees & subscription
School isolation	Automatic per login	Data scoped to school_unique_id
Role permissions	Role Menu Permissions	Least-privilege access

Appendix A • Quick Module Reference

Most-used admin modules

Open these modules directly from the role-based admin navigation.

DashboardDashboard

SettingsSchool Settings

AdmissionAdmission Form

StudentsStudent Directory

AttendanceStudent Attendance

HomeworkHomework

ExamsExam Management

Fee collectionFee Collection

Office accountingOffice Accounting

Finance ERPGST & Finance

TransportTransport Management

Transport opsFuel Logs

HostelHostel Management

LibraryLibrary Books

School storeSchool Store

AwardsAwards & Achievements

LanguageLanguage Management

InventoryInventory Items

ReportsPayment Reports

Menu permissionsRole Menu Permissions

PDF COVERAGE VERIFICATION

Every guide chapter is represented on this page

The sections below follow the uploaded Rynex Campus School Administrator Functional Flow Guide, including its operational routes, user roles, workflows, mobile endpoints, integrations and Appendix A.

Implementation support: For technical implementation and module enablement, contact the authorized Rynex Campus implementation partner.

Rynex Campus School Admin ERP Guide

Version 1.0 • Complete functional flow and quick route reference for authorized school personnel.

Download PDF Guide →